The UK Confirmation Statement: Your Must-Know Guide for Annual Filing

For UK business owners, filing the Confirmation Statement might feel like just another administrative chore. But this annual task is crucial for staying compliant and maintaining your company's credibility. Here's a straightforward, jargon-free guide to help you understand the process, keep your records accurate, and breeze through your filing.

What is the Confirmation Statement?

The Confirmation Statement is a yearly filing requirement for all companies registered in the UK. Introduced in 2016 to replace the Annual Return, it’s designed to confirm that the details Companies House holds about your business are correct. Instead of re-entering every bit of information, you simply verify or update your records. Quick and painless, right?

Why Does It Matter?

Filing your Confirmation Statement isn't just a box-ticking exercise, it has real consequences:

• Legal Compliance: Failing to file could result in fines, legal trouble, or even your company being struck off the register.

• Credibility: Up-to-date records show professionalism and transparency, helping to build trust with investors, clients, and partners.

• Public Record: By law, your company’s key details are accessible to the public. Keeping them accurate strengthens the UK's transparent business environment.

What to Check Before You File

Before you submit your Confirmation Statement, take a moment to review the following details:

1. Registered Office Address: Is your official address still correct?

2. Directors and Secretaries: Are the names and details of your company’s officers up-to-date?

3. Persons with Significant Control (PSC): Ensure anyone who owns or controls more than 25% of the company is listed.

4. Shareholders and Shares: Double-check shareholdings and any recent changes in ownership.

5. SIC Codes: These describe your company’s activities—update them if your business focus has shifted.

How to File Your Confirmation Statement

Here’s a step-by-step guide to filing:

1. Log in to your account on Companies House’s website.

2. Review your company’s current records.

3. Update any changes, or simply confirm that everything is correct.

4. Submit the Confirmation Statement online or via paper filing.

5. Pay the fee: £34 online or £62 for paper submissions.

Remember, the Confirmation Statement is due annually, based on your “confirmation date.” You have a 14-day window after this date to complete the filing, so set a reminder!

Pro Tips for Hassle-Free Compliance

• Set Alerts: Use a calendar app to flag your filing deadline each year.

• Stay Updated Year-Round: Regularly review and update your company’s details to make filing easier.

• Ask for Help: Unsure about the process? An accountant or company secretary can take the stress off your plate. Contact Us at LKO Accounting.